SharePoint intranet tailored to your organisation
One place to find documents, news, procedures and colleagues. Built inside the Microsoft 365 you already have, delivered in four weeks, for a fixed price.
What you get, how the project runs and what it costs: it is all set out on this page.
One place where everything
comes together
Documents, news, procedures, colleagues and soon your smart processes as well. All in the same familiar place, inside the Microsoft 365 you already use.
An intranet is more than a collection of pages. It is the home page of your organisation: the place where people start their day, where they find what they are looking for and where they see what is going on.
Because everything sits on one platform, it simply grows with you. New departments, new pages, new teams: you click them in. And when you want to automate processes later, this is exactly where they come together. A request starts on the intranet, the status is visible there and the result lands back there.
So you start with a real foundation. Four weeks, a fixed price, and a platform that keeps growing for as long as your organisation does.
What this package solves
Six irritations that come up in every organisation, and what the intranet does about them.
- Searching for documents. One place to look, with a considered structure and metadata, instead of mailboxes, network drives and scattered Teams channels.
- Doubt about which version applies. One valid version per document, with a visible history.
- News that reaches nobody. A news page that also appears in Teams, so it reaches the people who barely open their email.
- Knowledge that sits in people's heads. Procedures, templates and frequently asked questions in one place where people find them themselves.
- Not knowing who does what. A who-is-who with roles, teams and contact details.
- New starters who have to ask about everything. One landing page with what they need in their first weeks.
And it grows with you. The intranet is also where your smart processes come together: requests that flow through by themselves, approvals with follow-up and a reminder, and a new colleague for whom everything is ready on day one. All visible on the same home page. Discover what is possible
What is in the package?
Nine elements, together the fixed price of € 12,500.
Analysis workshop
Half a day with your team in which we map how information flows today, where it gets stuck and what genuinely belongs on the intranet. The result is a blueprint on which the rest of the project is built.
Governance
Setting out who manages what, where each type of document belongs, how content stays current and which guidelines apply. That is what keeps your intranet tidy, even after a year.
Adoption plan
A plan with a communication approach, a launch playbook and concrete steps to bring people along. That way it is genuinely used from day one.
Fully configured intranet
A professional SharePoint intranet based on a proven structure, adapted to your organisation:
- Hub structure with a site per department or team
- One navigation across all sites
- News pages and targeted announcements
- Central document management with metadata
- Who-is-who with roles and contact details
- Quick links and frequently asked questions
Branding in your corporate identity
Logo, colours, typeface and imagery are applied, so the platform feels like yours from the start.
Integration with Microsoft Teams
News, documents and colleagues are reachable from Teams as well. That matters, because for many staff Teams is where the day starts.
Training
Practical training so that you have the intranet fully in your own hands afterwards:
- Two-hour administrator training for content managers
- Two sessions for end users
Aftercare
Two half days of guidance after delivery, which you use whenever you need them. Questions, small adjustments or an extra session for new colleagues:
- To be used up to a year after delivery
- You choose when and what for
- Included in the fixed price
Modules of your choice
On top of the standard structure you choose the modules that suit you. These are the ones we build most often:
- Vacancies and internal job openings
- People moves: new colleagues, work anniversaries, leavers
- Who is who, with photo, role and team
- Frequently asked questions per department
- A calendar of training sessions and events
- Shortcuts to the systems you use every day
From start to launch
in four weeks
Four weeks is achievable because we start from a proven structure. Below is what you get in hand each week, concretely.
The clock starts at the workshop, so from the moment we sit down together.
Week 1: analysis and blueprint
Workshop with your team, an inventory of what sits where, and the choices about structure and management.
What you have after this weekThe blueprint of your intranet, the information structure, the management agreements and the adoption plan. On paper, and yours.
Week 2: configuration and branding
Setting up the hub structure, the navigation, the standard components and your corporate identity.
What you have after this weekA working intranet in your corporate identity, ready to be filled. You can already click through it.
Week 3: content and testing
Your team enters the first real content, with guidance. Teams integration and a round of testing with your key users.
What you have after this weekAn intranet with real content, tested by the people who will be working in it every day.
Week 4: training and launch
Training for administrators and end users, then the launch according to the playbook.
What you have after this weekA live intranet, a team that can work with it, administrators who maintain it themselves, and two half days of aftercare to use up to a year after delivery.
Free calculator
Not sure whether it is worth it?
Work it out for your own situation. Indicate where time is lost in your organisation and the tool puts a figure on it, per process. It also shows which part this package recovers and which part automation adds on top later. Every assumption is stated, with its source.
Five minutes. You receive the report by email.
Calculate your annual costWhat we need from you
The fixed price and the four weeks only hold up if these four things are in order.
An active Microsoft 365 environment
SharePoint Online is included in most Microsoft 365 subscriptions, so you usually have everything already. If you are unsure, we check it together.
One point of contact who makes the decisions
Someone who can make the calls on structure, content and branding. That keeps the pace up and is in practice the biggest accelerator.
Logo and brand assets
Your logo in a usable format, the colour codes and any imagery. Without a brand guide, we simply take the colours from your website.
A few hours a week
For the workshop, the content week and the round of testing. Count on half a day in week 1 and a few hours a week after that.
Frequently asked questions
If your question is missing, do ask. You get a clear answer, even to the tricky questions.
What does a SharePoint intranet cost at Tobijn?
€12,500, a fixed price for everything described on this page: the analysis workshop, the information structure, the adoption plan, the full configuration, the branding, the Teams integration, the training and two half days of aftercare. One amount, known up front.
Want more than the package? We discuss that up front and you get a clear price for it. You build on your existing Microsoft 365 licences.
How long does delivery take?
Four weeks from the start workshop. Week 1 is analysis and blueprint, week 2 configuration and branding, week 3 content and testing with your key users, week 4 training and go-live. After that come two half days of aftercare.
Which organisations is this intended for?
For organisations in Belgium that already use Microsoft 365 and where information is spread across mailboxes, network drives and Teams channels. In practice this usually means 20 to 500 staff.
There is no technical upper limit. The intranet scales with your Microsoft 365 licences, whether you have 20 or 2,000 staff.
What can we build on top of it later?
The intranet is a platform, not an end point. Once the structure is in place, we build on top of it with the Power Platform. That goes in three directions.
Processes that run themselves. With Power Automate you let work find its own way. A leave request goes to the right manager by itself and then on to the HR team. A quote automatically gets a reminder when it is left waiting. A signed document lands in the right file with the right metadata. A new colleague has an account, access rights and a welcome pack ready on day one.
Apps built around the way you work. With Power Apps we build an application around a process that today sits in Excel or on paper. A work order the engineer fills in on site, with photos and a signature. A purchase request with the right approvals built in. An inspection round or a safety check that works on a phone, even without a network. Everything comes in on the intranet, so your team has no new place to get to know.
Insight into what is happening. With Power BI you put the figures from your systems on a dashboard that simply sits on your home page. And with Copilot Studio you can build an assistant that answers questions about your own procedures, based on the documents on the intranet.
You choose when and how far you go. The advantage is that by then you can already see where most of the time goes, so you start where the gain is biggest. See what we build
Can we combine this with smart processes?
Certainly. The intranet is exactly where they come together: a request starts there, the status is visible there and the result lands back there. Many clients build that out step by step once they have the platform at their fingertips.
In the conversation we look together at which process gains the most time and where it is best to start.
Can we have specific wishes included?
That comes up in the analysis workshop. Think of links to an ERP or CRM, advanced workflows, multilingual content or a migration of large volumes of existing documents. All of it is possible, and you get a clear price for it up front.
How does the aftercare work?
Then you have it fully in your own hands. The training is aimed at exactly that: your content managers create pages, publish news, adjust the navigation and manage permissions. Would you rather keep us close by? That is possible with a support agreement.
Do we have to supply the content ourselves?
We provide the structure, the templates and sample content. The first real content is entered by your team during week 3, with guidance from us. That is deliberate: an intranet you fill yourself stays alive afterwards.
Can the intranet be extended later?
Yes. The intranet sits on a hub structure, so new department sites, pages and features can be added at any time. That is the point of it: a foundation that stays open and gets built on further.